Non-Reimbursable Expenses

Non-Reimbursable Expenses

The following are items that will NOT be reimbursed by the College:

  • Fines for parking or moving violation
  • Movies, health club fees, golf, other personal entertainment
  • Laundry services (if trip is less than five days)
  • Lost or stolen personal property (including cash)
  • Costs incurred at home, such as childcare, pet care or lawn/home maintenance, cleaning services
  • Personal expenses such as haircut, toiletries, clothing, etc.
  • Costs incurred due to unreasonable failures to cancel transportation or hotel reservations
  • Companion expenses (including travel, meals and additional driver costs on rental cars)
  • Life, flight or baggage insurance
  • Excess baggage charges for personal items (i.e. golf clubs, skis)
  • Unnecessarily excessive costs (i.e. very expensive restaurants or exclusive hotels) not warranted by the circumstances.  The IRS states that expenditures for meals/lodging cannot be lavish or extravagant
  • Charitable or political contributions
  • Mini-bar items
  • Alcohol not associated with a meal
  • Snacks, gum, mints, personal reading material
  • Excess baggage or heavy weight charges if due to personal items.

Note: This list is not meant to be all-inclusive.  Other items may be deemed non-reimbursable upon review.