Purchasing Card Program

How it works

Learn about the do’s and don’t’s of the purchasing card program by reading the Purchasing Card Policy.

All Faculty members should review the Dean of Faculty Spending Guidelines, prior to using the pcard.

To apply

Fill out all required information on the  Purchasing Card Application.   Print, sign, and return to the Conroller’s Office along with a signed copy of the Purchasing Card Agreement.

To Reconcile

Refer to the Pcard instruction manual to learn how to reconcile transactions and print your expense report in PeopleSoft Finance.

The option to submit your purchasing card reconciliation electronically is now available. Click on this link Submit Pcard Recon Electronically to read a few requirements prior to sending your recon to pcardrecon@williams.edu.

If you realize that you’re missing a required receipt, make sure to fill out a Lost/Missing Receipt Affidavit.

If you see a charge that doesn’t belong to you, follow the instructions on the Dispute Form.

Lost/Stolen Credit Card?

Immediately Call:

Mastercard 1-888-449-2273

As Soon as Possible Notify:

Lisa Gazaille 413-597-4002