In order to maintain our system of internal controls during this time of remote working, we have updated our PCard reconciliation and submission procedures. Please go to the following link for more info Williams Purchasing Card Reconciliation and Submission Procedures.
How it works
Learn about the do’s and don’t’s of the purchasing card program by reading the Purchasing Card Policy. All Faculty members should review the Dean of Faculty Spending Guidelines, prior to using the pcard. Also please read the guidelines for retaining meal receipts while using the purchasing card PCard-Receipt Collection Policy.
Log into the finance system. Click on the Apply for a Pcard tile. Submit both the agreement and application electronically. For more information please read about our New Pcard Application Process.
Refer to the Pcard instruction manual to learn how to reconcile transactions and print your expense report in PeopleSoft Finance.
The option to submit your purchasing card reconciliation electronically is now available. Click on this link Submit Pcard Recon Electronically to read a few requirements prior to sending your recon to [email protected]
If you realize that you’re missing a required receipt, make sure to fill out a Lost/Missing Receipt Affidavit.
If you see a charge that doesn’t belong to you, follow the instructions on the Dispute Form.
Lost/Stolen Credit Card?
As Soon as Possible Notify:
Lisa Gazaille 413-597-4002