- There must be a business reason for the expenses
- The employee must substantiate the expenses and
- The employee must return to the employer any amount advanced in excess of the substantiated expenses on a timely basis.
To ensure compliance with the IRS, the College has prepared the following accountable travel and entertainment plan. This document has been reviewed and approved by Senior Staff and our external, independent auditors. These guidelines apply to all College employees traveling on College business. Faculty travel funded by federal grants must also comply with federal travel regulations as outlined in their individual grant proposal and in OMB Circular A-21.
The College recommends using the online travel platform Egencia when booking airfare, hotel, rental car and train reservations. This website offers preferred pricing options.